In the past, meetings were held with all members present in one room, and everyone worked in the same building. As the popularity of working from home continues to grow, more and more businesses are experimenting with hybrid office layouts. There is some leeway in the schedule, but everyone is spread out geographically, so meetings have to be held digitally. The participants in a single conference may hail from as many as four countries, each with its unique time zone and work schedule.

Can you imagine trying to plan anything so massive? Team leaders often report difficulty getting everyone on the same schedule despite remote and international workers being well aware of the need for flexibility. However, trying to figure out time zones in your head is a surefire way to forget a meeting or be late for work. Despite this, many people's schedules require them to hold meetings that span many time zones. 

The best Online Appointment Management Tool is here!

Well, don’t worry! The ultimate online scheduling software, known as "Sales-Suite Scheduler", has been created for you and is useful for both people and businesses. This tool aims to have seamless and quicker communication between clients, friends, or family from various time zones with a quick schedule synchronization and a selection of a time slot. The scheduler is the best online appointment tool that efficiently assists in scheduling meetings with individuals and groups from different time zones.

Following these guidelines will make the process of online appointment scheduling with Scheduler far less difficult and error-prone:

1. Verify the overlap of your group's time zones - The first order of business is to determine whether or if your team members work "normal" hours that coincide across all scheduling time zones and, if so, when those hours are. For this, you'll need to do a lot of talking before anything else since you'll want to be sure exactly where everyone is and, typically, what time of day they work. With Scheduler, you will need to enter your preferences, such as time zone and date/time format, to set up your account, which will be vital information when synchronizing your time with other schedules.

2. Follow-up after meetings - Open discussion is crucial for hybrid teams. Be sure to send a concise summary of the meeting's content and any follow-up action items or assigned responsibilities to everyone who attended. This scheduling tool adds a buffer time for those who have many events and need time before and after an event to plan, gather ideas, or take notes. This buffer time before and after prevents another person from scheduling you in that time slot.

3. Be precise and clear - Specify the meeting time and time zone when sending invitations. Give the event's start and end times in each participant's time zone to avoid confusion. With Scheduler, you can share your link with your invitees so they can select their preferred duration of the session, avoid confusion, and give the event's start and end times in each participant's time zone.

4. Reminders - Remind everyone of the time and location of the meeting by sending out reminders a day or two before it is scheduled to begin. On Scheduler, you can view all your schedules if you have synced your calendars. It is also possible to integrate your schedules with Google Calendar and Microsoft Outlook and view it in one calendar overview. Dates, times, and event types can be viewed by filtering your calendar monthly, weekly, or daily, the perfect setup to keep your events organized. 

5. The actual math of when everyone is available - Meetings across time zones are the hardest to plan. Calculating and choosing a time when everyone will be available (or awake) is tough. Scheduler, luckily, is the best scheduling app for just that. If any of your bookings clash with another event, a portion date overriding must be manually inserted as a new event to annul any existing appointments. For example, if a reservation is made on a day you are unavailable; such as a holiday, the date must be overridden to block off the full day under the "Date Overrides" area to ensure that none of your or your members' dates and times coincide!

How can I get started with Scheduler?

As you can see, Scheduler exists to make your life easy! We offer 3 types of packages under this end-to-end appointment booking app: Personal, Business, or custom packages to select specific features you want to use. There is currently one package available under the personal plan, which we recommend if you’re a solo user, and two under the business plan, which we recommend if you’d like to filter multiple teams and multiple event types. We also offer a custom package, an a la carte option, where the app will be modified to the client's specifications. This plan also supports white labelling.

Moreover, our scheduler solution is adaptable and can be used by both teams and individuals for calendar management, scheduling, and reminders, enhancing productivity and organization. By maintaining a specialized customer support team, we are able to provide continuing assistance for each of our products. This includes support with updating, troubleshooting, and any other difficulties that may crop up. 

We make training materials and other resources available to your staff to assist them in becoming proficient in using the solutions. So, what are you waiting for? Get a move on and start your free scheduling trial today to experience a whole new world of efficient and flawless calendar scheduling, today!